Personal Assistant, supporting a team

Fantastic opportunity for an experienced Senior Administrator looking to take the next step in their career.

My client, a well-known property management company are seeking a highly experienced, professional Personal Assistant to support a team of marketing professionals as well as the Senior Manager of Marketing. This role will be varied, busy and demanding however rewarding. You will be liaising and communicating with the senior key contacts across the business and offering day-to-day support to the team you support with all administrative requirements.
You will possess previous experience as a Personal Assistant supporting both a senior leader and their team.
Key responsibilities:

  • Full ownership of diary management – pro-actively manage busy diaries, make appointments for both internal and client meetings, arrange meeting rooms and greet clients when required.
  • Organisation and booking of business travel through the company’s preferred supplier – flights, train tickets, taxis and hotel accommodation.
  • Answering phones for the team when they are not available
  • Assume a prominent role in the preparation and execution of pitch documents
  • An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard
  • Maintaining a meticulous online filing system
  • Expense reconciliation
  • Diary management across the broader team
  • Formatting reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.
  • Occasionally booking / amending international flights / hotels and putting travel itineraries together for overseas visits
  • Working in a fast paced environment
  • Preparation and collation of reports
  • The organisation of both client entertaining and staff entertaining
  • Ensuring a smooth running of day to day business

Person Specification/Requirements

  • 1-2 years of experience within a similar role
  • Excellent organisational skills and attention to detail
  • Good interpersonal skills with a professional attitude
  • Ability to prioritise and act on own initiative
  • Able to work to deadlines and have a flexible approach
  • Ability to work autonomously and proactively
  • Confident communicator
  • Good writing skills
  • Good IT skills (Word, Excel, MS Outlook and Power Point).
  • Minimum typing speed of 60 wpm

Sorry applications are closed for this position

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